Data Backup Software

Implement your own Backup System:

Backing up computer data has become an imperative job for Windows users. This occurs because data safety is very critical and every user must be aware that unpredictable events can happen and that could ruin vital data on their PC’s or Mac’s. Polish how to perform backups is a really ‘an absolute must’. Any user, no matter how confident he or she is about their computer, need undertake actions to preclude losing data (images, music, documents, work, email, etc). Hard disks crash, power blackouts occur, unpremeditated deleting of files DOES occur. Viruses or other accidental events can ruin your work in a split second, but, don’t blame these events; blame yourself for not polish backing-up! Now read on – to learn how.

A basic Introduction: The theater a Basic Backup – for those just getting started!

What and How to Backup?

If you were a System Administrator responsible for maintaining critical Network Servers, the answer would be EVERYTHING! But, this would make for some extra hard work and a deep appreciative of how computers work. What I outline here is a simple basic backup method. Attempting to backup everything is a very hard challenge for modern Windows. Why? Since Windows 2000 relief, Windows (2000, XP, and Vista) has become a right multi-tasking operating system. This means there are some System Files that CANNOT be ‘easily’ backed-up – or restored. It is like trying to lift yourself out of bed – by your own feet!

Perfect software backups are doable with multiple operating systems and more than one hard drive!

To dual boot means that you have more than one operating system installed on the hard drive and that you can choose between the two when you start your computer.

Instead of backing up everything, I will advise you on my own simple back-up method. This involves only those things that are irreplaceable, and that means critical data and confidential files. All other things (Operating System and Programs) can be replaced by a clean install. Let us look at each software constituent in order:

• Operating System – If your hard drive fails, you may need to buy a new unit and start with a clean install. Step one is installing the Operating System. You will need two things to do this, the installation media (CD-ROM), and its linked Product Key.
• Curriculum Software (Office, etc) – This will come with its own CD-ROM, and it’s linked registration codes. Make sure you know where they are when it comes time to reinstall.
• Downloadable software (Skype, Firefox, etc) – Go to the respective Website, and print out the details for the products download page. If you need to reinstall, this will tell you where to go for the download.
• Shareware – Print out the registration code, along with the Web home page (if applicable) and store it.

Now, if you do some analysis of your own hard drive, you will find that at least 70%, and doubtless more, of what is on your hard drive falls in one of the above categories. With just a small schooling, you can reinstall all of this above software – if you really need to do so.

• Documents: This folder is the main area for your confidential data. Normally, all your saved work, cinema, and music are placed in a folder in this directory. This makes it a very simple to do a backup on this section.
• Address book: Whatever e-mail client you use, you have an address book containing a list of those people you have contacted.
• Bookmarks and Favorites: You will have saved the addresses of some fantastic Web sites. Netscape saves them as a single file, Internet Explorer uses a single directory containing individual links to each site.
• E-mail files: All those unique messages you sent and expected can be backed up.
• Other: You may have MYOB or QuickBooks that has critical data that cannot be replaced easily.

Make your own Backup with a Batch File: Step one is buy an outdoor USB hard drive kit. Once installed correctly, a new drive will be shown in “My Computer”. Make a note of the drive letter that is allocated to it -eg; E: or F: or G:, etc…

The key to your own automated backup is the use of a batch file. This is a text file (or script file) that contains orders that are executed when the file is run. Making a batch file is quite simple. In Windows, you can make one using Notepad. The thing to dredge up is that it must be a pure ASCII text file. Using a Word PC, even WordPad, will not produce a pure text. I urge using Notepad.

It is often simpler to copy your existing work directories to separate hard disk (or a network store) rather than using other complicated backup software. Several directories can be backed up easily by simply making a simple a batch file (termed .CMD file in Windows 2000, XP and Vista). This ‘backup’ file can be saved and you may either:

• Run it manually from your Windows Desktop – or
• Add a ’small-cut’ to this file into the Windows [Startup] folder
• It can be added to the Windows [Scheduled Tasks] folder

Windows Batch files have many other uses – just like this working example. Copy the text box below, and paste it into Notepad. Save the file with a name like ‘MyBackup.cmd, and be sure to add the cmd extension, and not the default txt.

This can be used as a working pattern of your own automatic backup script! Modify it to suit your own needs:

Notes: use instead the ‘set drive=E:Backup‘ for the drive letter of your 2nd hard drive (or other network path).

Copy and Paste this ‘Backup Script’ to Notepad: (then save as MyBackup.cmd)

@Echo off

:: variables

Set drive=E:Backup

Set BackUpCmd=xcopy /s /e /h /c /d /i /r /k /y

Echo 1. Backing up My Documents…

%BackUpCmd% “%USERPROFILE%My Documents” “%drive%My Documents”

Echo 2. Backing up Favorites…

%BackUpCmd% “%USERPROFILE%Favorites” “%drive%Favorites”

Echo 3. Backing up email and address book (Outlook Prompt)…

%BackUpCmd% “%USERPROFILE%Attention DataMicrosoftAddress Book” “%drive%Address Book”

%BackUpCmd% “%USERPROFILE%Local SettingsApplication DataIdentities” “%drive%Outlook Prompt”

Echo 4. Backing up email and contacts (MS Outlook)…

%BackUpCmd% “%USERPROFILE%Local SettingsApplication DataMicrosoftOutlook” “%drive%Outlook”

Echo 5. Backing up email and contacts (Incredimail)…

%BackUpCmd% “%USERPROFILE%Local SettingsApplication DataIMIdentities” “%drive%Incredimail”

Echo 6. Backing up email and contacts (Mozilla)…

%BackUpCmd% “%USERPROFILE%Attention DataMozillaProfiles” “%drive%Mozilla”

Echo 7. Backing up the Windows Registry…

If not exist “;%drive%Registry” mkdir “%drive%Registry”

If exist “%drive%Registryregbackup.reg” del “%drive%Registryregbackup.reg”

Regedit /e “%drive%Registryregbackup.reg”

Echo Backup Perfect! … Hit any key …

@Pause

The above Batch Script performs the following:

• Backs up My Documents (all your documents, cinema, music, etc)
• Backs up Favourites (the website addresses you have saved)
• Backs up Outlook Prompt email and address book for the current user
• Backs up Outlook email and contacts for the current user (if found.)
• Backs up Incredimail email and address book for the current user (if found.)
• Backs up Mozilla email and address book for the current user (if found)
• Backs up the Windows Registry data for the current user

This script copies the files to the directory certain in the %drive% wavering (E:Backup in the above script). After the first run, the script will incrementally add (over-write) any files that are found to be new – or have been altered. This backup script will copy system and hidden files found.

Appreciative the Backup script:

• Lines that start with “::” are simply script observations
• The “set drive=” is used to indicate your backup Drive and any file path
• The “set BackUpCmd=” is used for the Xcopy command switches
• Lines commencement with “echo ” are used to output text progress messages

Notes:

• You can cancel this in succession script by a CTRL%2BC or CTRL%2BBreak
• The Registry backup in the above example saves the current ‘User Profile’ registry profile state. Saving the entire Windows System Hive Registry is not part of this simplistic and ‘elemental files’ backup approach.

Easily Backup And Search Your Email

A fantastic curriculum that allows you to easily backup many standard Windows email programs, is MailStore Home. This is a free software tool will allow you to backup and archive email from the following email based programs:

• Microsoft Outlook
• Microsoft Outlook Prompt
• Microsoft Windows Mail
• Microsoft Exchange Server Mailboxes
• Mozilla Thunderbird
• Mozilla SeaMonkey
• Webmailer
• POP3 and IMAP
• File Import

MailStore Home allows you to backup your email’s messages from many common applications into one accessible archive store. MailStore will import your existing email from Outlook, Windows Mail, Outlook Prompt, Thunderbird, Exchange. Once MailStore has archived your email, you can use this software to easily search owing to all your messages by keyword. Optionally, you can quickly make a backup CD or DVD within this curriculum. CD and DVD burning is fully integrated within MailStore Home. Archived email messages are stored in a simple MIME-compatible format, and can be easily in excellent health at any time.

A better tool than using xcopy = RoboCopy:

Robocopy, or “Robust File Copy”, is a command-line folder duplication tool. It has been freely unfilled as part of the Windows Store Kit (further than this site), and has now been introduced as a standard constituent of Windows Vista.

Robocopy is noted for its capabilities above and beyond the built-in Windows COPY and XCOPY (further than this site) orders, counting the following:

• Skill to tolerate outages and resume photocopying where it previously left off
• Skill to correctly copy attributes, owner in rank, alternate data streams, auditing in rank, and timestamp’s by default
• Skill to correctly copy NTFS ACL’s, (when /COPYALL provided)
• Meticulousness by default, with a programmable number of automatic retries if a file cannot be opened
• A “mirror” mode, which keeps folder contents in sync by optionally deleting files out of the destination that are no longer bestow in the source
• Skill to copy a very large facts of files that would otherwise exceed the resources of the built-in utility
• A progress indicator on the command line that updates endlessly

Robocopy will not copy open files that are found to be ‘in use’ by other users or applications. The Windows Volume Shadow Copy subsidy is the only Windows sub-system that can open files while they are in use. Robocopy does not implement accessing the Volume Shadow Copy subsidy.

Traditionally Robocopy itself is a command-line tool, but Microsoft Technet has provided a GUI front-end.

Author: Peter Bowey
Article Source: EzineArticles.com
Provided by: Programmable Multi-cooker